Job Description

About Next Step Energy Solutions

Next Step Energy Solutions is more than LED lighting. We are complex sustainability solutions made simple through partnership. We are peace of mind for customers. We are a team of dedicated individuals, backed by leading private equity investors, impacting our planet for the better. With over 515 successful projects spanning 100 million square feet across the United States, we've established ourselves as a leader in large-scale LED retrofit implementations. Our team combines innovation, expertise, and unwavering integrity to deliver optimized lighting solutions implemented at scale for our clients.

And we are adding to this team.

The Opportunity

We are seeking a Project Administrative Assistant to support project execution and operational excellence. In this critical role, you will work directly with the Senior Project Lead to ensure seamless coordination across Sales and Operations. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced environment. This is an opportunity to be a key player on one of the most experienced teams in the industry.

Key Responsibilities

Ownership and accountability for technician logistics, including but not limited to:

• Booking travel, rental vehicles, and housing consistent with Next Step’s Travel Policy and Comfort Check List.
• Work with HR to resolve issues that arise with flights, rentals and housing.
• Potential off-hours for emergencies.
• Communicate logistics and travel plans to project leadership and technicians.
• Input all travel logistics into HR spreadsheets and company project management tool.

Order, inventory, and distribute uniforms and miscellaneous project tools.

Track daily product shipments and update stakeholders.

• Coordinating with carriers and delivery drivers, including taking calls prior to office hours (off-hours) depending on project time zone.

Memorialize product specifications and process warranty claims.

Oversee tool and material inventory and serve as the point of contact for storage providers.

Manage storage, equipment rental, disposal, and recycling logistics.

Provide rebate support for the Senior Project Lead.

Maintain consistent communication with all stakeholders, including but not limited to the internal team and management, property managers, building owners, building engineers, manufacturers, and vendors.

Receive office deliveries from UPS, FedEx and other carriers.

Perform other miscellaneous duties as assigned.

Ideal Candidate Profile

• 2+ years of administrative experience with demonstrated independence and accountability.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with attention to detail.
• Ability to manage competing priorities and deadlines in a fast-paced environment.
• Professional presence; represents the company with integrity and polish.
• Proactive problem-solving abilities.
• Proficient in Google Workspace and Microsoft Office.
• High School Diploma or equivalent industry experience is required; an associate’s or bachelor’s degree is preferred.

What We Offer

• Competitive compensation + discretionary bonus
• Comprehensive benefits including 401(k) match, health/dental/vision insurance, and life insurance
• Paid holidays and vacation
• Clear advancement opportunities in a high-growth company—this role reports to a former Project Administrator

Work Location – Littleton, Colorado

Apply

Share your resume and cover letter at jobs@nextstepenergysolutions.com

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

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