Job Description

Payroll Coordinator Benefits: 

• Compensation: $22 - $25/hr  (Negotiable)
• Type: Full-Time, ON-SITE
• Schedule: Monday - Friday; 8:00 am-5 pm 
• Medical, Dental, Vision, 401k with employer matching, Voluntary Life, Flex-Spending Account Options Savings
• Generous PTO Plan (2 Week PTO) and encouragement to USE IT!
• 6 holidays
• 5 sick days
• Grow & Shine: Work alongside healthcare professionals who mentor and support your career growth. 
• Open Doors, Open Minds: Transparent leadership that listens and values your voice. 
• Work-Life Bliss: Team outings, company events, and a commitment to putting you first. 
• An Office That Feels Like Home: Modern, welcoming, and dog-friendly (as long as Fido’s well-behaved!). 

About Us: 

At Care Partners At Home, we believe in making a meaningful difference in the lives of our clients and their families by providing compassionate, reliable, and personalized care services. We are a trusted leader in the home care industry, dedicated to creating an environment where clients feel supported, caregivers feel valued, and our team members thrive.

Our mission is simple: to deliver exceptional care with heart. We pride ourselves on fostering a culture of collaboration, innovation, and professional growth. Whether it's empowering our caregivers, ensuring the highest standards of service for our clients, or supporting our team behind the scenes, we are united by our commitment to making care personal.

When you join Care Partners At Home, we value your talents, invests in your growth, and appreciates the work you do to make a real impact.

If you’re looking for a rewarding career where you can grow, feel supported, and truly make a difference, Care Partners At Home is the place for you!

Payroll Coordinator Requirements:

EDUCATION AND EXPERIENCE

• Previous experience in payroll, timekeeping, or administrative support (preferably in healthcare or homecare) is strongly preferred. 
• Strong phone communication and interpersonal skills; comfortable reaching out to staff for clarification or follow-up. 
• Familiarity with payroll/timekeeping systems; experience with Paycor or WellSky is a plus. 
• Exceptional attention to detail is essential — this role requires high accuracy and organization. 
• Ability to handle sensitive payroll information with discretion and confidentiality. 
• Proficiency in Microsoft Excel, Word and Outlook along with general computer literacy.

Essential Functions:

• Review and reconcile caregiver timekeeping records for accuracy using our homecare management system (WellSky). 
• Contact caregivers by phone to collect missing timesheets, clarify shift details, or resolve discrepancies. 
• Enter and verify timekeeping data to ensure accurate payroll processing and billing. 
• Flag, resolve, and track any errors for repeat offenders with timekeeping inconsistencies in caregiver shifts and documentation. 
• Coordinate with the scheduling teams to ensure payroll records align with caregiver assignments. 
• Verify hours worked, variations in payrates to include approved incentive & weekend rates, mileage reimbursements when applicable are all reflected accurately in system to process and paid.
• Keep track of employees' leave time, such as personal and sick leave. 
• Process paperwork for new employees and enter employee information into the payroll system. 
• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. 
• Maintain accurate documentation and logs of communications and corrections for audit purposes. 
• Help identify and recommend improvements in payroll tracking and workflow procedures. 

Additional Information

All your information will be kept confidential according to EEO guidelines.

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