Job Description

Accounts Payable Specialist

Location: Melville, NY

Placement Type: Permanent

Salary Range: $65,000 - $76,000

Company Overview

We are seeking an Accounts Payable Specialist to join our team and play a crucial role in the integration and management of the accounts payable function. This position will focus on accurate and timely data entry, payment of vendor invoices, and reconciliation of payable ledger accounts. You will be part of a shared service center of excellence, supporting the corporate headquarters in Melville, NY.

Job Description

We are seeking an Accounts Payable Specialist to support the integration and management of AP processes across multiple divisions. This role is critical to ensuring accurate and timely vendor payments, ledger reconciliation, and supporting divisional controllers with financial forecasting.

Responsibilities

• Manage the full cycle of accounts payable for multiple divisions

• Compile, sort, date, and code invoices and packing slips to substantiate business transactions

• Perform three-way match to ensure accuracy

• Research and resolve accounts payable issues, collaborating with vendors and internal personnel

• Review, code, and process vendor invoices, ensuring timely approval and payment

• Initiate month-end accruals as needed

• Process check requests and expense reports regularly

• Audit, process, and reconcile credit card bills

• Ensure accurate and timely preparation of Sales and Use tax filings

• Provide weekly estimates of vendor payments and support division controllers with cash forecasts

• Enter data from approved invoices into the system for payment

• Generate cash requirement reports for review

• Print vouchers and issue checks for signature and mailing

• Respond promptly to vendor and internal client inquiries

• Produce and file 1099s annually

• Perform routine clerical duties such as filing and preparing vendor folders

Essential Skills

• Bachelor's or Associate's degree in accounting or equivalent experience

• At least 5 years of accounts payable experience

• Experience with high-volume transactions and multiple databases

• Proficient in Microsoft Office, especially Excel (pivot tables required)

• ERP system experience (Epicor preferred)

• Familiarity with a shared service model

Additional Skills & Qualifications

• 3+ years experience with full-cycle three-way match accounts payable processing

• Experience in the manufacturing industry

• Experience handling 300+ invoices per week

• Experience resolving accounts payable discrepancies

• Experience in government, aerospace, and defense sectors

Work Environment

This position is on-site in a pleasant office environment in Melville, NY. Employees enjoy access to a gym, pickleball courts, and an on-site bistro provided by a third-party food vendor. After demonstrating strong performance, employees may be eligible for 1 day of remote work per week.

Business Challenge

We are seeking candidates with a strong Experience in manufacturing, ideally within the aerospace and defense sectors, who can thrive in a high-volume, multi-division AP environment.

Job Type & Location

This is a Permanent position based out of Melville, NY.

Pay and Benefits

The pay range for this position is $65000.00 - $76000.00/yr.

Good company benefits with full medical dental and vision offered and 401k match but I do not know the exact amounts at this time

Workplace Type

This is a fully onsite position in Melville,NY.

Application Deadline

This position is anticipated to close on Dec 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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